Employer-side job offer letter (IRCC + ESDC compliance)

Draft a Canadian employer job offer letter for [WORKER_NAME] that satisfies BOTH:
  (a) ESDC LMIA requirements (Annex C / job offer form)
  (b) IRCC R200(1)(c)(ii.1) "genuine job offer" requirements

The letter must include EVERY element below — missing one element is the most common LMIA refusal driver.

LETTERHEAD: [EMPLOYER_NAME] official letterhead, with CRA Business Number [EMPLOYER_CRA_BN].

DATE + RECIPIENT
"[TODAY]
[WORKER_NAME]
[WORKER_ADDRESS]"

SUBJECT LINE: "Offer of Employment — [POSITION_TITLE], NOC [NOC_CODE]"

§1 — POSITION + LOCATION
  • Position title: [POSITION_TITLE]
  • NOC 2021 classification: [NOC_CODE]
  • Work location: [WORK_LOCATION_ADDRESS]
  • Reports to: [SUPERVISOR_NAME], [SUPERVISOR_TITLE]
  • Department / business unit
  • Confirm whether remote / hybrid / on-site (essential for post-2024 inspection regime)

§2 — START DATE + DURATION
  • Anticipated start date: [START_DATE] (subject to work permit issuance)
  • Position is full-time, permanent / fixed-term [specify]
  • If fixed-term, end date must align with LMIA validity

§3 — COMPENSATION
  • Wage: CAD [WAGE_HOURLY_CAD] per hour (or annual equivalent)
  • Pay frequency: bi-weekly / monthly
  • Annual base = [WAGE_HOURLY_CAD] × 40 × 52
  • Overtime: at 1.5× regular wage after 44 hours/week (Ontario) or per province
  • Vacation: per provincial Employment Standards Act minimum (2 weeks Ontario; 3+ years tenure = 3 weeks)
  • Statutory holidays: per provincial schedule
  • Benefits: extended health, dental, vision, RRSP match, etc.
  • Bonuses (if any) — separate from base wage

§4 — DUTIES (must align with NOC [NOC_CODE] lead statement + main duties)
List 6-10 specific duties drawn from the NOC 2021 lead statement for [NOC_CODE]. The duties MUST substantially overlap with the NOC profile or ESDC will reject the LMIA.

§5 — QUALIFICATIONS REQUIRED
  • Education
  • Years of experience
  • Specific certifications
  • Language proficiency (English / French)
  • Match to the LMIA-listed requirements

§6 — TERMS OF EMPLOYMENT
  • Probation period (typically 3 months)
  • Notice of termination (per provincial ESA)
  • Confidentiality / IP assignment
  • At-will is NOT permitted in Canadian employment law — note ESA termination rules

§7 — WORK PERMIT CONTINGENCY
"This offer is contingent on [WORKER_NAME] obtaining a valid Canadian work permit. If a work permit is not issued within 90 days of LMIA approval, [EMPLOYER_NAME] reserves the right to withdraw the offer."

§8 — EMPLOYER COMMITMENTS (mandatory for LMIA compliance)
  • Employer will not charge recruitment fees to the worker
  • Employer will provide workplace safety per provincial OHS Act
  • Employer will register for WSIB / WorkSafeBC / provincial equivalent
  • Employer will respect human rights / non-discrimination
  • Employer will issue T4 + comply with EI / CPP withholdings

§9 — SIGNATURE LINES
  • Employer: [HR_DIRECTOR_NAME], [TITLE], [DATE]
  • Worker: [WORKER_NAME], [DATE]

End with: "DRAFT EMPLOYER OFFER LETTER — for employment counsel review before signing. Verify NOC [NOC_CODE] duties match the published NOC 2021 lead statement; mismatched duties are the #1 LMIA refusal."